Philipa Legal Tech | Leap Ahead
Philipa Legal Tech | Leap Ahead
These terms of use also apply to our Linked page and all other Philipa social networks.
The website serves for general information only. Philipa LegalTech GmbH endeavours to make its best efforts to update the information on a regular basis, but it is not claimed to be exhaustive. Philipa LegalTech GmbH has compiled the pages on this website carefully, and the information displayed on this website is believed to be correct. Nevertheless, Philipa LegalTech GmbH does not warrant or assume any legal liability or responsibility for the accuracy, completeness, actuality and technical availability of the published content, unless required otherwise by applicable laws.
Data transmission on the internet has hidden risks. Therefore, it is advised not to send confidential information without using an encryption or security program.
All contents on this website, such as texts, images, logos, graphics, data compilations animations and videos, are the property of Philipa LegalTech GmbH (or its suppliers) and protected by copyright laws and/or by the laws on trademarks. Reproduction is authorised, except for commercial purposes, provided that www.philipa.tech is mentioned and acknowledged as the source. Copyright of third party material found in this site must be respected.
Links to other websites are provided solely as a convenience. Therefore, those links imply neither responsibility for, nor approval of, the information contained on these websites by Philipa LegalTech GmbH.
Philipa LegalTech GmbH
Schirmerstr. 10
50823 Cologne, Germany
Tel: +49-170-2009259
Internet: www.philipa.tech
Email address: hello@philipa.tech
Managing director: Volker Vanek
AG Köln HRB 105617
Ust.-IdNr: DE344813506
The protection of your privacy and personal data is important to us, and this is a key factor in how we design and implement our activities on the internet.
This privacy policy applies to philipa.tech operated by Philipa LegalTech GmbH Schirmerstr. 10 50823 Cologne, Germany; email: hello@philipa.tech; tel.: +49-170-2009259 (hereinafter referred to as “Philipa LegalTech” or “we”). (hereinafter referred to as “Philipa LegalTech” or “we”).
In this privacy policy, we inform you about the type, scope, and purposes of the collection, processing, and use of your personal data when visiting or using our Websites. This is performed in accordance with the provisions of the European General Data Protection Regulation (GDPR) and other applicable (federal) data protection legislations (hereinafter referred to jointly as “Applicable Data Protection Law”).
No automated decision-making/profiling is performed.
Personal data is information that can be used to identify a person, i.e., details that can be traced back to a person. This includes, e.g., the person’s name, email address, or telephone number. Personal data is not collected, processed, and/or used by Philipa LegalTech Gmbh unless you have consented to the data collection or another permissible legal basis applies under Applicable Data Protection Law.
When we obtain your consent to the processing of personal data, the legal basis for this data processing is Art. 6 (1) a) GDPR. The legal basis for the processing of personal data that we require for the performance of contracts with you is Art. 6 (1) b) GDPR. This also applies to processing that enables precontractual measures to be performed. When we are required to process personal data to comply with a legal obligation, the legal basis for this data processing is Art. 6 (1) c) GDPR. Further, we may also process personal data if the processing is necessary to protect your vital interests or the vital interests of another natural person. The legal basis for this data processing is Art. 6 (1) d) GDPR. When the processing of your personal data is necessary for the purposes of a legitimate interest pursued by us or a third party that is not overridden by your interests, fundamental rights, or fundamental freedoms, the legal basis for the data processing is Art. 6 (1) f) GDPR.
Philipa LegalTech GmbH (or the webspace provider commissioned by Philipa LegalTech) collects data about every visit to the Websites. This data is saved in so-called server log files and includes the name of the accessed web page or webservice, file, date and time of the access, data volume transferred, any data input, report of successful access, browser type including version, your operating system, referrer URL (the page previously visited), Internet Protocol (IP) address, and where relevant username and the requesting provider. Philipa LegalTech GmbH uses this data exclusively for statistical analyses and the purpose of operating, securing, and optimizing the Websites. This data is not merged with other data sources or other personal data about you. The system needs to store the IP address temporarily to enable the Websites to be delivered to you. The IP address is stored for the duration of the session for this purpose. Data is saved in server log files to safeguard the functionality of the Websites. The data also helps Philipa LegalTech to optimize the Websites and safeguard the security of the IT systems. Philipa LegalTech further reserves the right to review the data in the sever log files retrospectively if there are specific indications that justify a suspicion of unlawful use. These purposes represent an example of Philipa LegalTech legitimate interest in data processing. The legal basis for this data processing is Art. 6 (1) f) GDPR.
You can register on our Websites for a variety of purposes. Registration is used to sign up for specific events, training courses, to receive information mail-outs/newsletters, to receive informational material (e.g., brochures or posters). During registration we collect data about you that we need for the specific registration (hereinafter referred to as “Registration Data”). This generally includes your title and position, first name and surname, date of birth (for identification purposes), email address and/or address and telephone number, country of residence, and further information about your company (where relevant). The specific data is set out in further detail in the registration form in each case. The legal basis for this data processing is Art. 6 (1) b) GDPR.
When you register, we store your IP address in addition to the Registration Data. This falls within our legitimate interests relating to log purposes and the prevention of abuse. The legal basis for this data processing is Art. 6 (1) f) GDPR.
You can object to the further processing, storage, and use of your Registration Data at any time. However, this may result in a complete deregistration. You may submit your objection either directly via the Website in question or by contacting us at hello@philipa.tech.
If you leave a comment on our blog or make other posts, your IP address will be stored. This is done to protect Philipa LegalTech. if a user includes unlawful content in comments and/or posts (insults, forbidden political propaganda, etc.). Philipa LegalTech may face legal action regarding the comment or post and thus has an interest in the identity of the author for the purposes of defending the claim or asserting recourse claims and may even be obliged to disclose such information to third parties, courts, or public authorities. These purposes represent an example of Philipa LegalTech legitimate interest in data processing. The legal basis for this data processing is Art. 6 (1) c) and f) GDPR.
We use our information mail-outs to large mailing lists (hereinafter referred to as “Information Mail-Outs”), in particular our newsletters on a range of subjects, to inform our consenting users about our AI powered software solutions, invitations to certain events and other activities, as well as news about us or our Websites. If you want to receive Information Mail-Outs, we need you to provide a valid email address. We use a procedure to verify that you are the holder of the email address that was provided, or that the holder consents to receiving the Information Mail-Outs (“double opt-in procedure”). This involves us sending an email to the email address that was provided with a request to reconfirm the registration to receive the Information Mail-Outs (e.g., by clicking a link). Additionally, on request, you can indicate the specific topics we may inform you about. No further data is collected. This data is not used for any purpose other than sending Information Mail-Outs and is not passed on to third parties. The legal basis for this data processing is your consent (Art. 6 (1) a) GDPR; section 7 (2) German Act on Unfair Competition (Gesetz gegen den unlauteren Wettbewerb, UWG)).
When you register for one of our Information Mail-Outs, we store your IP address and the date of the registration. This data is stored solely for evidential purposes in the event that a third party misuses an email address and registers to receive Information Mail-Outs without the knowledge of the authorized party. This falls within the legitimate interests of both us and our users (Art. 6 (1) f) GDPR).
You can withdraw your consent to the saving of your data, your email address, and its use for the sending of Information Mail-Outs at any time effect for the future. Your withdrawal can be performed via a link in the Information Mail-Outs themselves or by notifying us, as described in further detail in the section “Rights of data subjects”.
We may also conduct online surveys on the basis of your respective consent with the aid of Microsoft Forms, a service offered by Microsoft, with whom we have entered into a data processing agreement. The surveys may be disseminated in a number of ways (via hyperlink, QR code, embedding in a website or Sway, or sent by email). Processing is performed on the basis of your consent to the processing of your personal data pursuant to Art. 6 (1) a) GDPR or Art. 6 (1) b) GDPR when data is processed for the purpose of the performance of a contract.
Further information about Microsoft Forms can be found at https://support.office.com/en-us/forms. It cannot be ruled out that in individual cases your data will be transmitted to the Microsoft Corporation in the USA and processed there. For further information about the processing of your personal data by Microsoft, see https://privacy.microsoft.com/en-us/privacystatement. For further information about the processing of your personal data in countries outside the EEA/EU, please see the section “Transferring data to countries outside the EEA/EU” below.
We may also use Jotform to create custom online forms, a service provided by Jotform Inc., with whom we have entered into a data processing agreement and concluded standard contractual clauses (more information on the data processing agreement and concluded standard contractual clauses you can find under https://www.jotform.com/gdpr-compliance/dpa/sample_gdpr_dpa_en.pdf). Using Jotform certain personal data might be processed, such as name, surname, email, phone, address/street, street number, city, post code, position/occupation, state, country, region, fax, mobile, spoken languages, device/platform. The processing is performed on the basis of Art. 6 (1) b) GDPR when data is processed for the purpose of the performance of a contract or in order to take steps prior to entering a contract.
It cannot be ruled out that in individual cases your data will be transmitted to Jotform Inc. in the USA. Further information about the processing of your personal data by Jotform can be found underhttps://www.jotform.com/privacy/. For further information about the processing of your personal data in countries outside the EEA/EU, please see the section “Transferring data to countries outside the EEA/EU” below.
On our Websites we may publicize job advertisements for vacancies in our company. Responsibility for filling the vacancies and processing the respective applications lies with the company to which you make the specific application.
If you submit an application to us we will process the information and documents you submit including the personal data included therein, such as your full name, address, email address, telephone number, information about your professional development/résumé, references, or other information that you communicate to that company in the course of your application. Prior to any appointment, the personal data (full name, date of birth, place of birth, nationality) of the applicants short-listed following the application process shall be checked against entries on blacklists, and especially the EU terrorist list pursuant to the EU anti-terror regulations. The purpose of this is to enter into a contract of employment with these applicants and to comply with a legal obligation to which we are subject (Article 6 (1) c) GDPR), because statutory provisions prohibit financial benefits, including the payment of a salary, being paid to persons who are included on such blacklists.
Third-party content, such as YouTube videos, RSS feeds, or graphics from other websites, may be integrated into our online offerings. This usually assumes that the providers of this content (hereinafter referred to as “Third-Party Providers”) will be aware of the user’s IP address. This is because they would not be able to transmit the content to the browser of the user in question without the IP address. The IP address is therefore necessary in order to display this content. We endeavor only to use such content in those cases in which the respective Third-Party Provider only uses the IP address to deliver the content. However, we have no influence over whether the Third-Party Providers use IP addresses, e.g., for statistical purposes. Where we are aware of this, we will notify the users accordingly. The use of enhanced presentation options for information purposes and to optimize your user experience is within our mutual legitimate interest (Art. 6 (1) f) GDPR).
Further information about the use of YouTube videos can be found below.
Videos are shown on our web pages via the provider YouTube. The videos are operated by YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA (hereinafter referred to as “YouTube”). If a web page containing such a button (identifiable by the YouTube icon in the lower right of the video preview) is accessed and you activate the corresponding content (Art. 6 (1) a) GDPR), your browser creates a direct connection with the YouTube servers. The showing of videos on our Websites is also within our mutual legitimate interest (Art. 6 (1) f) GDPR). YouTube transmits the content of the YouTube button directly via your browser and it is integrated into the web page. We have no further influence over the data that YouTube collects via the button. It is likely that your IP address is recorded, among other things.
If you are logged in to YouTube as a member, YouTube may allocate information about the web pages accessed and YouTube content to your user account. This may also be the case if you log in to YouTube as a member at another point in time. Further information about the scope and purpose of the data collection and the further use and processing of the data by YouTube as well as your associated rights and configuration options to protect your privacy can be found in the YouTube privacy policy: https://www.google.de/intl/en/policies/privacy/
Cookies are small files that permit specific information relating to a device to be stored on the user’s accessing device (PC, smartphone, etc.). Some enhance the user-friendliness of websites and aid the user (e.g., by storing login data), some enable the recording of statistical data about website use and the analysis to improve the Websites or the placement of targeted ads. You can influence how cookies are used. Most browsers have an option that limits or completely prohibits the storage of cookies. However, it should be noted that use, and especially user comfort, may be restricted without cookies. Our users can manage many online advertising cookies from companies via the US page http://www.aboutads.info/choices/ or the EU page http://www.youronlinechoices.com/uk/your-ad-choices/.For further information about the use of cookies and how you can deactivate them, see www.youronlinechoices.com.
We store cookies on our users’ hard drives unless they actively block them. The processing of personal data collected using cookies for analytical and marketing purposes is only done, and cookies are only dropped, subject to your prior consent. Thus, the legal basis for this processing is Art. 6 (1) a) GDPR. You can withdraw your consent at any time with effect for the future. The legal basis for using cookies which are necessary for the technical operation of our website is Art. 6 (1) f) GDPR. Further information on which Third-Party Providers we use in this regard can be found in the following
Our Websites use the web analysis service Matomo offered by the provider InnoCraft Ltd (hereinafter referred to as “Matomo”) for the statistical analysis of user access. Matomo may use cookies, tags, IP addresses, and what is known as fingerprinting to enable an analysis of users’ website use. This may include the collection or processing of the following data: IP address (anonymized), user ID, date and time of the request, title or URL of the page visited, URL of the page visited previously, screen resolution, time zone, files clicked on and downloaded, links clicked to external websites, display speed of the pages, user’s geodata (country, region, city, approximate longitude and latitude), browser language, user agent of the browser used, randomly assigned one-off user ID, time of a user’s first visit, time of a user’s previous visit, number of user’s visits.
This processing is only done, and cookies are only dropped subject to your prior consent. Thus, the legal basis for this processing is Art. 6 (1) a) GDPR). The information generated by the cookies about the use of our Websites is stored on the servers of Matomo or service providers commissioned by them in Europe. The IP address is anonymized immediately after processing and before saving. The information generated by Matomo is not used to identify the user of these Websites personally and is not merged with other personal data of the user.
You can also prevent the setting of the cookies through a corresponding setting in your browser software. However, Philipa LegalTech refers users to the fact that in this case they may not be able to use the full functionality of a Website. For further information about this topic, see Cookie Notice – Analytics Platform – Matomo.
If you do not consent to the use of Matomo, we will use a version of the tool which does not use cookies or otherwise access data on your device and does not track individual user data. Your IP address will be masked as well.
We use Google Ads. Google Ads is an online promotional program of Google Ireland Limited (hereinafter referred to as “Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
Google Ads enables us to display ads in the Google search engine or on third-party websites, if the user enters certain search terms into Google (keyword targeting). It is also possible to place targeted ads based on the user data Google has in its possession (e.g., location data and interests; target group targeting). We can analyze these data quantitatively, for instance by analyzing which search terms resulted in the display of our ads and how many ads led to respective clicks. For these purposes of (re-)marketing and targeting, cookies and other technologies are stored on your device.
This processing is only done, and cookies are only dropped, subject to your prior consent. Thus, the legal basis for this processing is Art. 6 (1) a) GDPR. You can withdraw your consent at any time with effect for the future.
You can also prevent the use of cookies through a corresponding setting in your browser software – the suppression of third-party cookies means that you will not receive any ads from Third-Party Providers.
It is possible that respective data is transferred to the USA. This transfer is based on Standard Contractual Clauses (SCC) of the European Commission. Details can be found here: https://policies.google.com/privacy/frameworks and https://privacy.google.com/businesses/controllerterms/mccs/. Furthermore, Google is certified in accordance with the EU–US Data Privacy Framework. This is an agreement between the European Union and the USA that is intended to ensure compliance with European data protection standards for data processing in the USA. Every company certified under the EU–US Data Privacy Framework is obliged to comply with these data protection standards. For more information, please see https://www.dataprivacyframework.gov/s/participant-search/participant-detail?contact=true&id=a2zt000000001L5AAI&status=Active.
We maintain publicly accessible profiles on various social media platforms. The individual social media platforms we use are listed below. You can access our social media profiles from our website by clicking on the relevant platform button. These are no social plug-ins, but simple links to our accounts registered on the respective platform. Our social media profiles are intended to present our company and our activities as widely as possible. This is a legitimate interest within the meaning of Art. 6 (1) f) GDPR. The analysis initiated by the social media platforms may be based on different legal bases, which must be specified by the operators of the social media platforms.
The social media platforms can generally analyze your user behavior when you visit their website, and visiting our social media profiles triggers various data processing operations. If you are logged into your social media account and visit our social media profiles, the operator of the social media platforms can assign this visit to your user account. However, your personal data may also be collected if you are not logged in or do not have an account with the respective social media platform. In this case, this data collection takes place, for example, via cookies that are stored on your end device or by collecting your IP address. With the help of the data collected in this way, the operators of the social media platforms can create user profiles in which your preferences and interests are stored. In this way, interest-based advertising can be displayed to you both within and outside the respective social media platform. If you have an account with the respective social media platform, the interest-based advertising can be displayed on all devices on which you are logged in or have been logged in.
Please also note, that we have no control or insight into the full range of processing operations on the social media platforms. Depending on the provider, further processing operations may therefore be carried out. For details, please refer to the terms of use and data protection policies of the respective social media platforms.
LinkedIn: We have a profile on LinkedIn. The provider is LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland. Details on how they handle your personal data can be found in LinkedIn’s privacy policy: https://www.linkedin.com/legal/privacy-policy.
You have the following rights:
The right to request confirmation of whether personal data relating to you is being processed and details of this data and any additional information and a copy of the data (Art. 15 GDPR)
The right to request the completion of incomplete personal data or the rectification of incorrect personal data (Art. 16 GDPR)
The right to request that personal data be deleted immediately (Art. 17 GDPR) or, if need be, that the data processing be restricted (Art. 18 GDPR) (if this data is subject to statutory retention periods, we will block it for the duration of the retention period)
The right to receive, or have transmitted to a third party, the relevant personal data that you have provided to us and that we process in an automated manner on the basis of your consent or in the performance of a contract (Art. 20 GDPR) (The data will be provided in a machine-readable format. If you request a direct transfer of the data to a different controller, this will only be done if it is technically feasible.)
The right to object at any time to the processing of personal data processed by us on the basis of a legitimate interest of ours (Art. 6 (1) f) GDPR), pursuant to Art. 21 GDPR
The right to withdraw any consents granted pursuant to Art. 7 (3) GDPR with future effect (This will not affect the lawfulness of any processing performed on the basis of such consent up to the withdrawal.)
We will notify any recipients to whom we have disclosed your personal data about any correction or deletion of the personal data or restriction of the processing unless this turns out to be impossible or would involve disproportionate effort.
You can assert the above rights against us, e.g., by notifying us by mail or email to hello@philipa.tech
That notwithstanding, you have the right to submit a complaint to the competent supervisory authority (Art. 77 GDPR).
In consideration of the applicable provisions under data protection law, we will delete the stored personal data about you without any action on your part if there is no longer a need for the information to be known to perform the purpose associated with the storage or if the storage of the data is not permitted for other legal reasons. In some cases provided for by law (e.g., statutory retention obligations), your data may be blocked instead of deleted.
Following job applications, application documents will be deleted or blocked in accordance with the following measures and any personal data provided in hard copy will be returned to the applicant. If applicants have only applied for a specific, advertised job, their application data will be stored until the final decision about the appointment to the post is made plus a maximum of six months from the notification of this decision.
Accordingly, the data or documents provided by the applicants will be deleted in a manner compliant with data protection regulations. Only in cases in which an application results in an employment relationship being entered into or if a statutory provision permits further storage of this data by way of exception will this not apply; in these cases, the application data will be processed to permit the employment relationship to be executed or stored for longer periods in accordance with the statutory provisions and, if a statutory provision so permits, processed and used (Art. 6 (1) b) and f) GDPR). In these cases, we will notify the applicant before the specific act of saving, processing, or using their personal data in accordance with the applicable provisions of data protection law, provided they are not already in possession of this information.
If you send us inquiries via the contact form, the information you provide in the form—including the contact details you enter there—will be stored by us for the purpose of processing your inquiry and in case of follow-up questions. We do not share this data without your consent.
The processing of this data is carried out on the basis of Article 6(1)(b) GDPR, if your inquiry is related to the fulfillment of a contract or is necessary for the implementation of pre-contractual measures.
In all other cases, the processing is based on our legitimate interest in the effective handling of inquiries directed to us (Article 6(1)(f) GDPR), or on your consent (Article 6(1)(a) GDPR), if such consent has been requested.
The data you enter in the contact form will remain with us until you request deletion, revoke your consent to storage, or the purpose for data storage no longer applies (e.g., after your inquiry has been fully processed). Mandatory statutory provisions—particularly retention periods—remain unaffected.
